Appointments

You may want to talk to your child about the upcoming evaluation. It is recommended that you tell your child that you, along with their teacher(s), are concerned and want to help them do their best. The visit to our office is for us to understand how they learn, and to find ways to help them improve. We recommend that you avoid using words like “test” or “testing”. This can put pressure on a child, and may imply that they will either pass or fail. The comprehensive evaluation process explores your child’s strengths, weaknesses, and learning styles. It does not include any components that they can “fail”. In addition, there is nothing for your child to study prior to their evaluation. Children are asked to complete activities in which they answer questions, look at pictures, and solve problems or puzzles. Most children enjoy the evaluation process, and leave feeling good about their performance. Please make sure your child has a good night’s rest the evening before, and has eaten appropriately the day of the evaluation. If your child wears glasses or a hearing aid, they will need to wear them during their evaluation.

A thorough evaluation can be one of the most important investments you make in your child’s education. The fee for your child’s evaluation will vary based on the uniqueness of their case. During the appointment intake process, you will be quoted a rate based on the areas of need discussed. By the end of the evaluation process, you will be provided a comprehensive report with detailed information about your child’s strengths and challenges. In addition, we will provide you with practical suggestions to help your child at home and at school. Results from the evaluation may also assist your child’s pediatrician and/or school system to implement any necessary next steps. An itemized bill for services will be provided during the feedback session.”

Our fees for a standard psychoeducational evaluation cover the following:

•   Consultation and evaluation sessions
•   Interviews with parents, child, and/or teacher(s)
•   Administration of intellectual, processing, achievement, and/or additional evaluation measures
•   Comprehensive report with test results, interpretation, and recommendations
•   Conference in our office to discuss the evaluation results

Payment is due upon service. Our fees are the sole responsibility of the child’s family. We do not bill insurance companies for evaluation costs. However, our fees may be considered an appropriate medical expense through a flexible spending account (FSA). Please check with your employer to determine the guidelines for reimbursed expenses through your flexible spending account.

Payments may be made by cash, check, or credit card. When necessary, a return check fee for the amount of the check plus a return check charge of $25 will be applied to your account. Payments that are not made within 60 days of becoming due, will accrue interest on the unpaid amount from that date forward at the highest rate allowable by law. The client will be obligated to pay all costs of collection, including reasonable attorney’s fees when necessary.

Your family’s privacy is of utmost concern to us. The information gathered during the evaluation process is kept confidential, except where required by law. You have the right to expect confidentiality regarding your child’s evaluation results. We can communicate with a third party (e.g., staff members at your child’s school, their teacher, therapist, physician, etc.) with your permission. To do so, you must complete an Authorization to Release Information form. Only then are we authorized to communicate with that person or organization regarding your child and their assessment results.

We require 24-hour advance notice if you are unable to keep your appointment. Clients cancelling with less notice will incur a $75 cancellation charge, unless our staff is in agreement that you were unable to attend due to circumstances beyond your control.